July 12-16 |
CONTACT: Holly at firstname.lastname@example.org
open to incoming 7th graders – graduating seniors
Converge is a week-long, in-community mission trip we host at EPIC every summer! Each year it’s an incredible time to gather students together, join God in loving Orlando through service and mission work and have a blast doing it. While Converge will look a little different this year as we continue to assess the impact of COVID-19, we’re so excited to be able to make Converge happen in some capacity! Please check our Converge FAQs below for any questions about Registration, COVID-19 or what camp will look like this year.
*Please note: $125 is less than Converge’s usual cost. If we are able to expand Converge to look more like previous years, Converge may require a second payment to cover the cost of transportation via vans. This payment schedule is a huge help to our financial department. Thanks for understanding!
Registration – Getting Started
STEP 1: ONLINE CARD REGISTRATION (Sunday, April 25 at 8PM)
Short online card to gather (1) your desire to join us for Converge 2021 and (2) some basic contact information.
STEP 2: Receive EMAIL
Wait for an email from email@example.com that will go out on Monday, April 26 by NOON. This email will let you know if you have a spot or are on the waiting list. (Those who have a spot in Converge, will receive “Step 3” – the complete online registration form.)
WHAT HAPPENS IF I HAVE TECHNICAL DIFFICULTIES?
We understand things happen! Please make sure you have a reliable, charged computer or phone and WiFi to limit difficulties.
AFTER FILLING OUT ONLINE CARD REGISTRATION, WHAT HAPPENS? SHOULD I GET AN EMAIL OR SOMETHING?
Yes! The ONLINE CARD is Step 1. After you submit the card, you should receive an email confirmation. This email is simply a confirmation your form for this event is in our system. Don’t panic if you don’t get an email. Sometimes the emails can be delayed, but that does not mean you aren’t in the system. Email firstname.lastname@example.org and we will verify your registration was received.
WHEN WILL I KNOW IF I’M IN?
You can expect an email on Monday, April 26 before noon letting you know if you have a spot or are on the waiting list. This email will be from email@example.com. Receiving this email is Step 2.
WHY ARE THE CARDS SO SHORT? AREN’T THEY MISSING NORMAL CONVERGE REGISTRATION INFO?
The first form is pretty short – with much less information than normal! – because this form is only “Step 1” of Converge registration. This online card is to gather (1) your desire to join us for Converge 2021 and (2) some basic contact information.
If you receive an email on Monday letting you know you have a spot (Step 2), you will receive a link to Step 3 – the complete online registration form. This will need to be filled out by Friday, April 30 to hold your spot.
WHAT ABOUT PAYMENT?
That’s Step 4! For those with spots, your Monday email will include a link to payment (preferred) or instructions of how to pay by check. Full payments must be made by Sunday May 16. Otherwise your spot will be released to the next person on the waiting list.
If you need to coordinate a payment plan or have any questions about scholarships, please don’t hesitate to reach out to firstname.lastname@example.org. We never want cost to be the reason a student can’t come. We’re happy to work with you!
The safety of all students and leaders at Converge is the top priority for our team. In the evolving landscape of COVID-19, we are continually assessing appropriate measures which need to be taken to provide a safe and fun Converge for all involved. We will be updating parents often and in detail with any details or adjustments.
HOW DIFFERENT WILL CONVERGE BE THIS YEAR?
Some specifics are too soon even for staff to know for sure. We know Converge will include amazing leaders with Converge groups, worship, meals together, opportunities to serve, plenty of hangout and a ton of fun!
While we are planning for the possibility of a Converge modified in detail for safety, as we actively assess COVID-19’s impact, we are hopeful that Converge can safely include things like Group Vans, off-site service activities, staying overnight, etc. Regardless, we will be taking extra measures to keep everyone safe! See “What sort of safety measures can I expect?” below for more details.
One of those measures will be accepting a smaller number of students than previous years (80). Pending an encouraging trajectory for COVID-19, we are hopeful about the possibility of expanding our number of campers to 90.
WHAT SORT OF SAFETY MEASURES CAN I EXPECT?
Please note that the current local government guidelines will be used to evaluate and adjust the following measures.
General safety protocol:
- Social distancing (creating extra space in gatherings, at meals, etc.).
- Masks and daily temperature checks will be required (masks may be removed for high intensity outdoor activities, and when seated for eating).
- Hand sanitizer will be readily available all throughout meeting spaces, rooms, and vehicles. All students will also receive a personal hand sanitizer upon arrival.
- We are checking in detail with all service sites about their COVID-19 protocol, and will continue to as things evolve. Groups will only volunteer in spaces with sufficient safety guidelines.
- Meals will either be individually packed or served by masked and gloved volunteers per CDC guidelines. We will eat outside or in rooms allowing for plenty of social-distancing. Our usual lunch-packing (a sandwich-making all-hands-on-deck buffet) will also be changing drastically!
- We are currently not planning on using Shower Homes as in previous years. Shower times will be staggered to limit crowding in bathrooms. We may also utilize the safe, shielded outdoor showers (built for our Vintage Retreat last year); these are in completely separate guy / girl areas. For these showers, students must wear swimsuits.
- Should potential symptoms for COVID-19 develop during Converge, the student will be immediately required to isolate in a set-apart room. Amidst other precautions for the students’ group and leaders, parents will be contacted immediately to come pick up their student.
Please email email@example.com with any more specific questions.
WILL CONVERGE BE AN OVERNIGHT CAMP?
Maybe! Again, we are hopeful that overnight will be a possibility; if so, overnight will be optional. In that case, parents and students will have the option to decide their safest preference.
If overnight becomes a possibility, we will take extra precautions for sleeping areas per CDC guidelines (spacing out beds, sleeping head-to-toe, limiting students per room, etc.), as well as in shower areas and bathrooms (extra cleaning, no shower homes, etc.). If overnight is not a possibility, you should still set apart your full day – from early morning to night – for all the usual Converge activities.
WHEN WILL WE KNOW ALL THIS STUFF FOR SURE?
The closer Converge gets, the more clear things will become! We will update parents in detail and as often as we have further clarity.
WHAT HAPPENS IF I GET COVID-19 BEFORE CAMP, OR HAVE ANOTHER COVID-19 RELATED ISSUE, AND I NEED TO CANCEL?
All staff and camp families should be aware of COVID-19 symptoms and should remain at home if they feel sick or have been exposed to someone who is sick. Students: we love you and want you to come…but more than that, we want you to stay safe and healthy!
If you are unable to attend Converge due to the impact of COVID-19, please reach out to firstname.lastname@example.org immediately. If you are unable to attend Converge due to the impact of COVID-19, we will work with you on a case-by-case basis in refunding your registration costs.
Please note that if you choose not to attend Converge due to a situation unrelated to COVID-19, the UC cancellation policy (no camp refunds) would apply.